/Departments
Departments 2018-04-02T07:00:30+00:00

Departments

The State Department comprises of the following two major directorates;

A. Devolution and Intergovernmental Relations

Functions of the division entail:

  • Coordination of development and implementation of Policies, laws and regulations to support implementation of devolution.
  • Monitoring and evaluation of the implementation of devolution
  • Facilitating function analysis, unbundling, costing and transfer of functions between the two levels of government.
  • Developing and Managing a framework  for the performance of concurrent functions
  • Developing, and managing of systems and processes  on intervention in county management

Functions of the division entail:

  • Facilitating the work of the Summit
  • Coordinating and strengthening relations between institutions implementing the devolved system of government
  • Establishing and managing intergovernmental relation structures
  • Developing and managing a framework for agreements between national and county governments  on matters of mutual interest;
  • Strengthening bilateral consultation and joint intervention mechanisms between the national government and individual county governments
  • Establishing and managing of alternative dispute resolution mechanisms

Functions of the division entail:

  • Assessing and reporting on the performance of county governments and  support requirements
  • Collecting information of county performance and on best practices in resolving performance problems
  • Assisting county governments identify performance problems and potential solutions
  • Preparing recovery plans to build the capacity of the county governments where the county is unable to or has difficulty in performing its functions,
  • Providing fiscal support to the county governments in collaboration and consultation with the National Treasury
  • Developing, establishing and supporting national frameworks strategies that promote effective Public participation and informed citizenry
  • Developing, and supporting knowledge sharing platforms
  • Developing and managing  capacity building Frameworks , Guidelines  and Service delivery Tools

B. Administration and Support Services

Roles of the accounts department are:-

  • Overall management of the Financial Resources .
  • Preparing financial and accounting reports such as imprest and expenditure returns etc.
  • Collating financial estimates.
  • Undertaking financial and accounts analysis.
  • Extracting and providing cash liquidity analysis.
  • Receipting all money due and payable to government.
  • Undertaking cost and management accounting.
  • Preparation and timely submission of statutory and management financial reports.
  • Ensuring effective Cash Management.

The roles of the finance department are:-

  • Advising on all financial policies as well as ensuring that sound accounting principles and controls are applied to all financial transactions ;
  • Interpreting financial policies on budgeting and accounting methods
  • Preparing expenditure and Authority to Incur Expenditure (AIE) funding returns;
  • Providing guidance, control and management of the expenditure
  • Coordinating Preparation of the budgets
  • Resource bidding for the State Department

The roles of the human resources and administration department are:-

  • Providing strategic direction in the management of an efficient and effective, professional and sustainable Human Resource (HR);
  • Interpretation, implementation and updating of human resource policies, procedures and systems.
  • Management of industrial relations issues and welfare of staff;
  • Coordinating recruitment, appointment, promotions and remunerations processes.
  • Management of staff separations and processing of terminal benefits
  • Budgeting for personnel emoluments
    Conflict resolution among staff.
    Coordinate and manage staff welfare
    Manage performance management and incentive systems.
    Establish and monitor staff training and development programmes.
    Ensure implementation of computerized human resources and administration records;
    Ensure staff records are updated, maintained and safeguarded.
    Facilitating organization learning and development.

The roles are:-

  • Coordinate development of Strategic Plan and Annual Work Plans
  • Coordinate project prioritization for MTEF
  • Prepare Departmental Public Expenditure Review
  • Track implementation of projects and prepare quarterly and annual project analytic reports
  • Prepare and Coordinate signing of Performance Contracts as well as their execution
  • Coordinate preparation of quarterly and annual performance Contract and M & E reports
  • Support preparation of MTEF budget in conjunction with Finance Department
  • Carry out policy analysis and prepare policy briefs on various technical issues as they relate to devolution
  • Provide support to operational research

The roles of supply chain management are:-

  • Guiding on the interpretaton and implementation of the PPADA 2015
  • Implementing, and monitoring of the sections standard operating procedures and ensure that they are in conformance with the Public Procurement and Assets Disposal Act 2015.
  • Coordinate preparation and execution of Annual Procurement Plan
  • Compile requirements for tendering or quotation purposes.
  • Design stores coding systems.
  • Prepare contracts for supply of goods and provision of services.
  • Prepare board of survey plans and meetings for disposal of unserviceable, obsolete and surplus assets.
  • Provision of secretariat services for evaluation Committees
  • Inspect stores and works.
  • Carry out market research and advise on the effect of market forces
  • Prepare periodic reports for submissions to the PPDA.
  • Prepare asset disposal plans and coordinate

Roles of the legal department are:-

  • Managing litigations and advice on procedures and legal requirements on other matters relating to property management, staff discipline and any other issues that may attract litigation.
  • Advising on corporate governance.
  • Advising on legal and regulatory matters.
  • Coordination of issuance of legal undertakings.
  • Monitoring compliance with legal regulatory framework.
  • Participation in design and implementation of local agreements, international documents and contracts.
  • Ensuring safe custody of collateral and chattels and other organization properties;
  • Advising on negotiations and taking part in corporate deals.
  • Liaising with external lawyers and other legal bodies.
  • Carrying out research and preparing detailed legal opinions on matters relating to legal notice and interpret and advice on other related laws and
  • Monitoring and ensuring compliance with the regulatory framework.

The roles are:-

  • Developing appropriate public communications strategies;
  • Preparation of public education materials;
  • Maintaining media data base;
  • Maintaining mailing list of all stakeholders;
  • Manage linkages with other stakeholders and organizing protocol for media events
  • Provide interface between the Department and other stakeholders;
  • Initiate and develop corporate public relations programmes;
  • Monitor and update the media relations;
  • Maintain a positive corporate image as per the current trends;
  • Coordinate and prepare official speeches; and
  • Coordinate and prepare newsletter and materials.

The roles are:-

The roles of the internal audit department are:-

  • Carry out independent tests and assessment of compliance with the policies, procedures and regulations.
  • Ensuring adequacy of internal controls and adherence to set standards.
  • Undertake procedural audit to assure effectiveness of existing internal control systems.
  • Audit all payments made to ensure compliance with budgetary provisions, policies and procedures.
  • Implement the audit plans and programs.
  • Prepare audit reports for review by the external auditors.
  • Carryout technical audits of projects and programmes to ensure compliance with set standards
  • Audit the assets and accounting systems to ascertain efficiency and effectiveness.
  • Verification of statutory reports.
  • Compare records with physical assets.
  • Ensuring reliability of financial reporting.
  • Evaluating costs and benefits.
  • Document and analyze processes and costs.

The roles of the ICT department are:-

  • Spearheading implementation of policies and strategies on Information Communication Technology.
  • Record and verify data on Information Communication Technology facilities for purposes of accountability, inventory control and maintenance as per procedure manuals.
  • Prepare routine operations/maintenance and reports on performance of computer hardware and software.
  • Convert data to Information Communication Technology system formats.
  • Administer servers/internet
  • Study and develop operational procedures and sequences software development.
  • Provide technical advice to Information Communication Technology users
  • Management of vendors and network security.
  • Safeguarding integrity of information and ensure disaster recovery.
  • Managing Information Communication Technology training programmes;
  • Develop and implement Information Communication Technology standards .
  • Designing, administers and maintenance of Information Communication Technology and telecommunication projects.

State Department of Devolution